Bylaws of the Idaho Career Development Association:
Name, Affiliation, and Purpose
Section 1. Name:
The name of this organization shall be the Idaho Career Development Association (hereafter referred to as ICDA or as the Association).
Affiliation: ICDA is a division of the Idaho Counseling Association (hereafter referred to as ICA) and shall be subject to those provisions of its bylaws which apply to divisions. ICA is also a State Division of the National Career Development Association (hereafter referred to as NCDA) and subject to the provisions of its bylaws.
Section 3. Purpose:
The purpose of ICDA shall be to promote a greater understanding of the meaning of work and vocation, to foster career development over the life span, and to establish and improve the standards of professional service in the field of career guidance in Idaho. Additional purposes are:
- To unite persons engaged or interested in any phase of career development and career counseling.
- To encourage experimentation in and the establishment of career development/counseling services in the community.
- To formulate standards and principles of career development/counseling services in the community.
- To gather and disseminate information regarding career development.
- To stimulate, initiate, and when desirable, to carry on research on career development and occupational adjustment.
- To sponsor educational fellowship in career development and personnel methods.
- To carry on any other activities for the promotion and advancement of career development and counseling.
Business Affairs of the Association
Section 1. Fiscal Year:
The fiscal year shall be from July 1 to June 30.
Section 2. Property of the Association:
In the event the Association should be dissolved, none of its property shall be distributed to any of the members. Instead, all of its property shall be transferred to such organization or organizations as the Board of Trustees shall determine to have purposes and activities most nearly consonant with those of the Association.
Section 3. Parliamentary Authority:
The parliamentary authority for the meetings of the Association will be Robert's Rules of Order.
Section 1. Categories of membership:
There shall be three categories of membership in ICDA: professional, regular, and student. All types of members shall be eligible to vote but only professional members are entitled to hold office in ICA.
- Professional Staff are those persons who hold membership in ACA, NDCA, ICA, and ICDA. It is the requirement of the NCDA, of which this Association is a division, that the elected officers of a state division be members of NCDA. It is the requirement of ICA that the division officers be members of the ACA and ICA. It is a further requirement of retaining a charter with the NCDA that a state division have twenty (20) members in this category.
- Regular members are persons who belong only to ICDA or to both ICDA and ICA. A regular member is not eligible to hold a state office in ICDA, but may hold any office in interest groups and committee.
- Student members are persons who are at least a half-time student and who are sponsored by a faculty member of an accredited college or university.
Section 2. Admission of members:
Upon approval by the Board of Trustees and the payment of the annual dues, the applicant shall be accepted as a voting member.
Section 3. Dues and retention of membership:
- Dues of voting members shall be prescribed by the Board of Trustees, payable upon admission to the Treasurer.
- Dues of student members shall be one half of the amount paid by regular members, or $1 - which ever is greater.
- The dues paying year for each member shall run from the annual state convention to the next annual state convention. Persons joining the Association six months or later after the last state convention shall not be required to pay dues for the current year but, instead, their dues shall be credited to the following year.
- Members failing to pay dues shall forfeit membership.
- With approval of the Board of Trustees, any member found guilty of unethical practices may be suspended from membership.
Section 1. Officers:
The officers of ICDA shall be a President, President-Elect, Immediate Past-President, Secretary, and Treasurer.
Section 2. Qualifications:
Each officer shall be a professional member in good standing with membership in ACA, NCDA, ICA, and ICDA. (see ARTICLE III, Section 1A).
Section 3. Duties and Powers of officers:
Section 4. Terms of Office:
- The President shall preside at all meetings of the Association, the Board of Trustees, and the Executive Committee and shall exercise general supervision of all activities of the Association. This shall include appointing members to serve on all standing committees as stipulated in the bylaws and to be an ex-officio member on all committees. The President will also represent IDCA at al ICA Executive Board meetings. The President is empowered to enter the Association into contracts, grants, and other binding agreements upon approval of the Board of Trustees.
- The President-Elect shall perform all duties of the President in the absence of the President and in case of vacancy shall become President. In addition, it shall be the duty of the President-Elect to chair the Association's Program Committee for all organizational conferences.
- The Immediate Past-President Shall serve on the Board of Trustees and chair the Nomination and Election Committee.
- The Secretary shall keep a record of the proceedings of the meetings of this Association, the meetings of the Board of Trustees, and shall keep a record of reports submitted by committees. In addition, the Secretary shall submit all minutes of the Association and the Board of Trustees to the Newsletter Editor. The Secretary shall keep the roster of membership. The Secretary shall be the correspondence agent for the Association. The Secretary will be responsible to transmit, at the times and in the manner specified by the NDCA, a report of ICDA's activities, the names of the officers, committee chairpersons, delegate(s) to the Delegate Assembly, and members in the state division ( with type of membership specified for each member). The Secretary shall maintain a list of policies of the Association and shall keep the archives for the Association.
- The Treasurer shall collect all monies due to the Association, shall keep an accurate account of all funds received and disbursed, and shall present a financial report at each regular meeting of the Board of Trustees and at the annual meeting of the Association. The Association's accounts will be audited annually or upon request by the Board of Trustees. The Treasurer shall be an ex-officio member of the membership committee and shall chair the audit and finance committee.
Section 5. Vacancies:
- The President of the Association shall hold office for one year or until a successor is chosen.
- The President-Elect shall be elected annually by the voting members of the Association and shall succeed to the presidency for a one-year term, and then to the immediate past-presidency for a one-year term.
- The Immediate Past-President shall hold office one year, or until a successor is chosen.
- The Secretary shall be elected bi-annually by the voting members of the Association and shall serve for a period of two years or until a successor is chosen. The Secretary may serve one additional concurrent term.
- The Treasurer shall be elected bi-annually by the voting members of the Association and shall serve for a period of two years or until a successor is chosen. The Treasurer may serve an additional concurrent term.
- Assumption of office by all newly elected officers and trustees will occur at the beginning of the Association fiscal year.
- If the presidency shall become vacant, the President- Elect shall assume the presidency and serve the remainder of that term, plus the elected term.
- If the office of President-Elect shall become vacant and three or more months remain of the term office, a special election shall be held to fill the vacancy. Nominations will be made by the Board of Trustees. The election will be held via mail or at the annual convention among the members present.
- If a vacancy shall occur in the office of the Secretary and/or Treasurer, it will be filled by an appointment of the Board of Trustees. An officer so appointed shall complete the unexpired term.
Nominations and Elections
Section 1. Procedures:
- The Nomination and Election Committee shall consist of the Immediate Past-President as chairperson, and three voting members selected by the Board of Trustees. The Committee shall issue a call for the nomination of officers via the Association's newsletter and at the state convention business meeting.
- The forms and procedures to be used for the elections shall be set up by the nominating committee.
- The nominating committee shall make a count of the nominees, and guided thereby, shall prepare a slate containing names for each executive office.
- Formal ballots shall be mailed, by the Nomination and Election Committee, to all members of the Association.
- The Nomination and Election Committee shall make a count of the election ballots and report the outcome of the election to the membership.
Board of Trustees
Section 1. Composition:
The Board of Trustees shall consist of the officers of the Association, the Immediate Past-President, and the members chairing the Association's Committees.
Section 2. Duties:
- The Board of Trustees, through the President, shall make a report to the annual meeting, special meetings, or at regular meetings when called.
- The Board of Trustees, through the committee on audit and finance, shall prepare and submit a budget to the voting membership in its first fall newsletter and at the annual convention.
- The Board of Trustees shall have the power to invest and re-invest endowments or trust funds within the limitations of state statutes governing such funds.
Section 3. The Executive Committee:
- The Executive Committee of the Association shall be the officers of the Association. It shall carry out policies approved by the membership and/or the Board of Trustees. All business transacted and all other acts shall be subject for review by the Board of Trustees and the membership at the annual meeting.
- The Executive Committee shall have the right to initiate business, to conduct business within the scope of this Association and, in general, to bring to the attention of the Board of Trustees such matters as need its consideration, but shall not have the power to make financial commitments beyond provisions without Board authorization.
Section 1. Notice of meeting:
Notice shall be given by mail for all program meetings of the Association. Agendas or program content shall accompany these notices.
Section 2. Types of meetings:
Meetings of the Board of Trustees: Such meetings will be called by the President of the Association who shall also serve as the President of the Board of Trustees. The Board shall meet at least three (3) times per year. A quorum for such a meeting shall consist of a majority of the Board's membership (see Article VI, Section 1).
- The members of the Association shall hold at least one program meeting a year.
Section 1. Executive Committee:
This committee shall consist of the President, President-Elect, Immediate Past-President, Secretary, and Treasurer. The committee shall act for the Board of Trustees in the interim between meetings. It shall report tot the Board of Trustees all business transacted between meetings.
Section 2. Standing Committees:
All committee chairpersons, unless otherwise indicated by these bylaws, are to be appointed by the President of the Association with the approval of the Board of Trustees. All committee members, unless otherwise indicated by these bylaws, are to be appointed by the committee chairperson with the approval of the Board of Trustees.
Section 3. Special Committees:
- Nomination and Election Committee shall issue a call to the voting membership for nominees for elected officers and trustees. It shall prepare a slate, mail it, and tally the returns. They shall report the results to the membership as provided in Article V. It shall recommend policy for conducting nominations and elections to the Board of Trustees. The Immediate Past-President shall serve as the Chairperson.<</li>
- Membership Committee shall give leadership and direction in securing members for the organization. It shall prepare informational brochures and see tot heir distribution. The Treasurer shall serve as an ex-officio member.
- Finance Committee shall prepare a proposed annual budget and shall present it for approval at the fall meeting of the Board of Trustees. The Treasurer shall be an ex-officio member.
- Program Committee shall be appointed to plan the annual conference and any other programs assigned by the Association. The President-Elect will serve as the Chairperson.
- Publications Committee shall supervise the publications of the Association. The Chairperson shall act as the Newsletter Editor.
- Awards Committee will advertise for candidates and recommend to the Board of Trustees recipients of recognition awards established by the Association.
These committees shall be established by the President with the approval of the Board of Trustees to carry out such activities as is believed to further the objectives of ICDA The Board shall, each year, review the charge and function of all such committees and shall make such changes as conditions warrant.
Section 4. Committee Term:
Except as otherwise specified in these bylaws, chairpersons and members of committees shall serve for one year or until the appointment of their successor. They may be reappointed.
Section 5. Committee Reports:
Each committee will make an annual written report of its activities to the Board of Trustees and submit a copy to the Newsletter Editor.
Representation in the
Idaho Counseling Association and National Career Development Association
Section 1. The President shall represent the division on the Executive Board of ICA.
Section 2. The Association shall, in all official correspondence and announcements, identify itself as a 'Division of the Idaho Counseling Association and of the National Career Development Association'.
Section 3. All elected executive officers of the Association shall be members of ICA and NCDA.
Section 4. ICDA delegate(s) to the NCDA Delegate Assembly will be appointed by the Board of Trustees at its annual meeting. Delegates shall be members of ICA and NCDA.
Section 1. Any amendment or amendments to the bylaws may be proposed by the Board of Trustees or by any five voting members of the Association. A mail ballot will be prepared by the Bylaws Committee. A majority of those voting is necessary for passage of such amendments. Members must have been notified of the proposed change or changes 30 days in advance.
Section 2. Changes in bylaws must be approved by the NCDA Bylaws Committee and the ICA Executive Board before they become effective.